Company Secretary

According to Hong Kong Companies Ordinance Section 474, every limited company must have one company secretary. The position can be filled by a natural person or an another company. If the company only has one director, such director cannot be appointed as company secretary of the company.

Main Duty of Company Secretary

Informing shareholders to hold Annual General Meeting

Preparing shareholders and directors minutes

Signing part of the company documents such as Profit Tax Return to

Inland Revenue Department.

Allotment of shares or transfer of shares

Preparing Annual Return to Companies Registry

Preparing of company secretary document to relevant

government departments whenever any change of company’s information such as change of director.

Services period:

One year from company incorporation date

Services fee:


Payment term:

full payment in advance